I wish to participate in the exercise and training program offered by 360 ULTIMATE FITNESS LIMITED (trading as CrossFit Staines).

I understand there are inherent risks in participating in a program of strenuous exercise. Consequently, I have been examined by a physician of my choice and have obtained his/her approval for my participation in a fitness program within sixty (60) days of the date set forth below.

No change has occurred in my physical condition since the date such approval was given which might affect my ability to participate in the fitness program. If a physician has not examined me, I agree to see a physician within sixty (60) days of the date set forth below to obtain his/her approval for my participation in a fitness program.

I agree that 360 Ultimate Fitness Ltd shall not be liable or responsible for any injuries to me resulting from my participation in the fitness program (whether at home, at the training studio, outdoors, or at a corporate, commercial, residential or other fitness facilities) and I expressly release and discharge 360 Ultimate Fitness Ltd and its owners, employees, agents and/or assigns, from all claims, actions, judgments and the like which I or my heirs, executors, administrators or assigns may have or claim to have as a result of any injury or other damage which may occur in connection with my participation in the fitness program, excepting only an injury caused by the gross negligence or intentional act of such person or persons. This Release shall be binding upon my heirs, executors, administrators and assigns.

I understand that I am not obligated to perform nor participate in any activity that I do not wish to do and that it is my right to refuse such participation at any time during my training sessions.

I understand that should I feel lightheaded, faint, dizzy, nauseated, or experience pain or discomfort, I am to stop the activity and inform my Trainer.

I understand the results of any fitness program cannot be guaranteed and my progress depends on my effort and cooperation in and outside of the sessions.

I understand that during a training session, my trainer may have to use Touch Training to correct alignment and/or to focus my concentration on a particular muscle area to be targeted. If I feel uncomfortable or experience any type of discomfort with Touch Training, I will immediately request that my trainer discontinue using this technique.

I understand that the usage of any nutritional supplements is done under my own will.

I understand that 360 Ultimate Fitness Ltd. may photograph and/or film their client events/sessions and I agree to allow them to use these pictures, films, and/or likenesses of me for promotional purposes. In the event I choose not to allow the use of the same for said purpose, I agree that I must inform 360 Ultimate Fitness Ltd of this in writing.

I have read the statements of this legal document, understood the statements of this legal document and agree with its terms and conditions.

I understand that this document is complete unto itself and that any oral promises or representations made to me concerning this document and/or its terms and conditions are not binding upon 360 Ultimate Fitness Ltd, its officers, agents and/or employees.

I have voluntarily signed it and executed it voluntarily with full knowledge of its meaning, significance and implications.

CrossFit Staines - Membership Contract

This contract outlines the terms and conditions of your membership agreement with 360 ULTIMATE FITNESS LIMITED (trading as CrossFit Staines). Within the contract, 360 ULTIMATE FITNESS LIMITED is referred to as ‘CrossFit Staines’, you (the customer) are typically referred to as ‘you’ or ‘member’, and the facilities and equipment contained therein are referred to as ‘the gym’.

1. Release of Liability

1.1. Your acknowledgement and assumption of risk and full release from liability of CrossFit Staines: you acknowledge that the training and programmes purchased hereunder includes participation in strenuous physical activities, including, but not limited to, running, weight training, strongman, gymnastic movements, and various aerobic conditioning (the “physical activities”).

1.2. You acknowledge that these physical activities involve the inherent risk of physical injuries or other damages, including, but not limited to, heart attacks, muscle strains, pulls or tears, broken bones, shin splints, heat exhaustion, knee/lower back/foot injuries and any other illness, soreness, rhabdomyolysis, or injury, however caused, occurring during or after your participation in the physical activities. You represent that the Waiver has been completed prior to engaging in physical activities at CrossFit Staines.

1.3. You further acknowledge that such risks include, but are not limited to, injuries caused by the negligence of an instructor or other person, defective or improperly used equipment, over-exertion, slip and fall, or an unknown health problem.

1.4. You agree to assume all risk and responsibility arising from participation in the physical activities. You affirm that you are in good physical condition and do not suffer from any disability that would prevent or limit participation in the physical activities.

1.5. You acknowledge that participation will be physically and mentally challenging, and you agree that it is your responsibility to seek competent medical advice concerning your ability to take part in CrossFit Staines’ physical activities.

1.6. By reading this agreement, you affirm that you are capable of participating in the physical activities. You agree to assume all risks and responsibilities for exceeding your physical limits.

1.7. You, including on behalf of another member, your heirs, assigns and next of kin, waive any claims against and releases CrossFit Staines (as well as any of its owners, employees, or other authorised agents, including independent contractors) from any and all liability, claims and / or causes of action that the member may have for injuries or other damages of any kind, including but not limited to punitive damages, arising out of participation in CrossFit Staines’ activities, including, but not limited to the physical activities.

1.8. Members are particularly advised not to undertake strenuous physical activities for which they might be medically unfit. Members who have any reservations as to their physical condition are advised to have a medical check-up before embarking on any exercise. The exercise programmes and facilities provided are designed with safety in mind, these are however used entirely at the members’ own risk.

1.9. Appropriate clothing must be worn at all times.

1.10. Access to the gym and booking classes can be carried out using your personal login to Wodboard (or equivalent).

2. Membership Access

2.1. The monthly membership agreement starts after your trial sessions and once you have accepted the terms which form part of the joining process. By accepting the terms, you are agreeing to pay the agreed Membership Fees as discussed with you. These terms are discussed with you after the trial sessions and will be confirmed via email, which will also include your payment instruction.

2.2. You may choose to start your membership either immediately or on a specific date of your choice. We will inform you by email once the start date has been confirmed.

2.3. You are entitled to access and use the facilities defined by your membership provided you continue to pay the monthly membership fees. However, we reserve the right to change the access privileges of members where membership has lapsed or is in default. We will make reasonable endeavours to communicate to you in advance if we are unable to make available to you the rights and privileges of your membership.

2.4. Your membership will automatically renew on a monthly basis as per the agreement.

2.5. Membership Fees shall be determined by CrossFit Staines and may be altered at any time. You will be notified of any changes to fees at least 30 days prior to the date of the alteration. Should you wish to terminate your membership as a result of the notified changes, you can do so at any point during the 30 day notification period.

2.6. We reserve the right to temporarily suspend access to the gym at any time. This may be necessary for reasons such as (but not limited to) gym improvement, maintenance or absence of the coaching team.

2.7. All payments made in relation to Membership Fees will be non-refundable.

2.8. Changes to the class timetable may be made at any time.

3. Cancellation Process

3.1. Cancellation period: you have the right to cancel this agreement within 14 days from the start of the agreement. Notice to cancel within the cancellation period must be provided via email to enquiries@crossfitstaines.com within the 14-day period. The cancellation period will expire after 14 days from the day you accept the terms. To meet the cancellation deadline, you must send your communication concerning exercising your right to cancel before the cancellation period has expired. In case of dispute you must show that you cancelled the agreement in accordance with the cancellation terms. If you cancel your membership within the 14-day period, we will refund to you a prorated membership amount dependent on the number of days between the start of your membership and the date you communicated to us that you wanted to cancel during this 14-day period. Payment will be made not later than 14 days after the day on which we are informed about your decision to cancel using the same means of payment that was used for the initial transaction.

3.2. General cancellation: you may terminate your membership with 30 days notice via email to enquiries@crossfitstaines.com. The 30 days notice will be taken from the day we receive your cancellation email. Your final monthly payment will be prorated as appropriate. For avoidance of doubt, you will be permitted to participate in the activities and access the gym until the day prior to the cancellation date.

3.3. Pausing: If you wish to take some time away from the gym but don’t wish to cancel your membership, you are permitted to pause your membership for one month in each calendar year. There is a surcharge of £20.00 to pause your membership. There will be no intra-month pausing and membership must be paused for a full calendar month (for example, April 1st – April 30th). A request to pause your membership must be submitted in writing to enquiries@crossfitstaines.com before the start of the relevant month. Retrospective pausing is not permitted. For the avoidance of doubt, if you decide to cancel your membership while paused, you will be required to provide 30 calendar days’ notice in line with the standard cancellation policy; you will be charged full membership fees for this period. CrossFit Staines has the right to modify the pausing policy at any time.

3.4. CrossFit Staines reserves the right to revoke membership at any time, including without reason.

4. Upgrades/Downgrades/Discounts

4.1. You may upgrade your membership at any point during your contract via email to enquiries@crossfitstaines.com. The upgrade will be applied on an agreed date and you will be charged any prorated additional fees subject to the new membership price.

4.2. You may downgrade your membership at any point during the contract via email to enquiries@crossfitstaines.com. The downgrade will take place from the next calendar month at which point you will be charged the new membership price.

4.3. If you join with a membership that benefits from a discount to the Membership Fees and you subsequently elect to downgrade your membership, you will lose the discount and pay the advertised monthly membership amount.

5. Direct Debit and Recurring Card Payments

5.1. Monthly Direct Debits and Recurring Card Payments are a full binding contract between CrossFit Staines and the member and will automatically continue until CrossFit Staines is notified otherwise.

6. Communication

6.1. You may opt-out of email and text communications that we may send but if you do we cannot be held responsible for any loss incurred by you not receiving CrossFIt Staines related communications.

6.2. If you have any concerns or issues you may forward them to us by emailing enquiries@crossfitstaines.com.

6.3. From time-to-time communication may take place via other mediums of communication such as Whatsapp. These communications are provided for information purposes only and do not constitute a formal notification. Any/all communication regarding memberships, pausing, cancellations, upgrades, downgrades and discounts should be communicated via email by you to enquiries@crossftstaines.com.

7. Class Cancellation Fee and No Shows

7.1. Class Cancellation Fee: if a member has booked to attend any class or session and cancels their booking less than 1 hour prior to the scheduled start time, we reserve the right to charge a late cancellation fee. This will be a reasonable amount as determined by CrossFit Staines. For 06:00 class bookings, any cancellation after 22:00 the prior evening will be considered as a late cancellation. The policy is intended to ensure that waitlisted members have every opportunity to attend the classes.

7.2. No Shows: if a member is booked to attend a class but fails to attend or cancel their booking, they may be charged a No Show fee (this will be a reasonable amount as determined by CrossFit Staines). In addition, the class will count towards the members monthly class allocation. Changes to the Cancellation and No Show policy may be made at any time.

8. Smoking, Alcohol, Food and Drink

8.1. No smoking is allowed in any part of the gym. Food or drink may be taken into the gym if it is in a non-breakable, enclosed container. No alcohol is permitted anywhere on the premises.

9. Conduct

9.1. CrossFit Staines is committed to the health, safety, welfare of each of its members and staff and will not tolerate unreasonable, threatening, obscene, harassing, indecent or illegal behaviour. CrossFit Staines has the right to judge behaviour and respond accordingly. This right includes, but is not limited to, termination of membership, without refund, of any member engaging in unacceptable behaviour.

10. Damages

10.1. Members shall pay for any damage to CrossFit Staines property which results from the wilful or negligent conduct of member, member’s guest or their dependents.

11. Future Changes

11.1. The terms & conditions of your membership with CrossFit Staines may be changed at any time, subject to reasonable written notice being provided.