MVMNTBOX CONSENT AND RELEASE FORM

Part 1 – Voluntary participation

This form serves to acknowledge that by signing-up your participation is completely voluntary, and you freely accept and fully assume all responsibility for all risks of physical activity and sport. This includes (but is not limited to) possibilities of personal injury, death, loss or damage to property and it may affect yourself or any other person, attributed to your participation in fitness activities.

Therefore, you and your heirs, next of kin, administrators and assigns agree:

(a) to waive all claims, known or unknown, that you have or may have in the future against MVMNT Functional Fitness Ltd (Trading as “MVMNT BOX” and hereinafter referred to as “MVMNT BOX”), including their owners, officers, directors, agents, employees, volunteers, business operators, independent contractors and site property owners or lessees.

(b) that MVMNT Box is not liable or responsible for any damage to, loss, or theft of your property.

(c) to release and forever discharge MVMNT BOX from all liability for any personal injury, death, property damage or loss resulting from your participation in fitness activities due to any cause, including (but not limited to) negligence (failure to use such care as a reasonably prudent and careful person would use under similar circumstances), breach of any duty imposed by law, breach of contract or mistake in error of judgment of MVMNT BOX;

(d) to be liable for and to hold harmless and indemnify MVMNT BOX from all actions, proceedings, claims, damages, cost demands, including court costs on a solicitor and own client basis, and liabilities of any nature or kind arising out of or in any way associated with your participation in fitness activities.

Part 2 – Exertional Rhabdomyolysis (Rhabdo)

People new to the pace and intensity of Functional Fitness workouts may very rarely be at risk of EXERTIONAL RHABDOMYOLYSIS. This is a potentially lethal condition initiated by the kidneys in response to the presence of shed muscle-fibre debris and exhaust in the bloodstream due to intense exertion of the muscles.

Note that EXERTIONAL RHABDOMYOLYSIS CAN BE VERY DANGEROUS.

You are responsible for:
1. Understanding and heeding your own body’s limitations.
2. Setting your own level of exertion.
3. Not exceeding your body limitations, as only you can know what these are.
It is our goal and our priority to focus on your safety and understanding and learning or proper form and technique, as well as the skills that comprise our programme and workouts.

It is set upon yourself to understand and listen to your body and to restrain yourself from exerting yourself 100% of your maximum effort for at least your first eight (8) workouts with MVMNT BOX.

You may not participate in any activity with MVMNT BOX, without acknowledging, by way of signing this form, that you are aware of, understand and assume full responsibility for the risk of Exertional Rhabdomyolysis, that may result from exerting yourself at your maximum effort.

Therefore, by signing this form you acknowledge:
1. That you have read and understood the above Warning.
2. That you agree not to exercise at my maximum level of effort for at least eight (8) workouts with MVMNT BOX.
3. You have no medical reason such as heart or circulatory condition, injury, chest pain or extreme dizziness that would put you at risk while training at high intensity.
4. That you are solely responsible for using common sense in setting your own level of intensity and understand and take responsibility for all risk associated with exercise.

Part 3 – Acknowledgement

I, the undersigned, do hereby acknowledge:
1. My consent to perform any exercises prescribed by MVMNT BOX, which will contribute towards the goals I have set myself and in consultation with MVMNT BOX.
2. My understanding that there are potential risks associated with the exercises I am voluntarily engaging in, e.g.: light-headedness, fainting, abnormal blood pressure, chest discomfort, leg cramps, nausea, physical injury, or death, and that I wilfully assume responsibility for those risks.
3. My obligation to immediately inform MVMNT BOX and its coaches of any pain, discomfort, fatigue or any other symptoms that I may suffer before, during, and immediately after all sessions.
4. My understanding that I may stop or delay any further training if I so desire and that the training may be terminated by the trainer upon observation of any symptoms of distress or abnormal response or for personal reasons.
5. My understanding that I may ask any question or request further explanation or information about the exercises at any time before, during, and after all sessions.
6. That I will abide by the rules and regulations set by MVMNT BOX.
7. That I hereby release MVMNT BOX, its coaches, and its leadership from any liability with respect to damage or injury, including death, that I may suffer during training sessions.
8. Consult a doctor if any of the aforementioned symptoms arise due to my activity physical activity.
9. If I have any doubt, I will not engage in any type of strenuous physical activity, unless such activity is cleared by my doctor.

MVMNT BOX is strongly committed to the security and protection of members’ personal information and we do our utmost at all times to ensure privacy. We take the security and privacy of our customers very seriously. We strive to conform with the UK and European Data Protection laws. We do not share any information with third parties, nor do we collect or retain any information other than that necessary for us to provide our services to you.

We use members’ personal information only as necessary for us to provide our services to you. We do not share any information with unrelated third parties nor do we collect or retain any information other than is required for the provision of our products or services. Information collected during the online registration process is stored securely. Information collected will be securely destroyed if it is no longer required by MVMNT BOX. Members may request details of personal information, which we hold under the Data Protection Act/forthcoming General Data Protection Regulation. A small fee will be payable. Copies of the information can be obtained by writing to us at hello@mvmntbox.com

If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible, at the above address. We will promptly correct any information found to be incorrect. We request all members check their details for accuracy annually and make any necessary changes. This includes redoing our waiver if any information has been changed on Team Up. We will email reminders for this. Please note in order to receive emails from us, you need to ‘opt in’ and complete an email verification to show your consent in order for us to comply with legal requirements. We require this to allow us to communicate with members effectively.

Our website, particularly the blog, and associated Facebook and Instagram accounts, may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.

MVMNT BOX cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this policy statement. You should exercise caution and look at the privacy policy applicable to the website in question. We have no responsibility for the content of the linked website(s).

Where we engage third party contractors (e.g. coaches, presenters) to perform services for us, those third party contractors may be required to handle your personal information. Under these circumstances, those third party contractors must safeguard this information and must only use it for the purposes for which it was supplied, although we are not responsible for ensuring this. Other than the above, we will not disclose your personal information without your consent unless disclosure is either necessary to prevent a threat to life or health, authorised or required by law, reasonably necessary to enforce the law or necessary to investigate a suspected unlawful activity.

MVMNT BOX makes use of third party software to manage bookings and membership, provided by WodBoard. WodBoard has their own privacy and data security policy with regard to client information. You can access this information on their website.

Personal information collected by MVMNT BOX and our website www.mvmntbox.com is stored in secure operating environments that are not available to the public. We will protect your personal information no matter where we process or store your data.

Changes to our Policy:
From time to time, it may be necessary for us to review and revise this Policy. We reserve the right to change our Policy at any time and should this occur, the amendment will be posted on our website and will be effective immediately.

CCTV is in operation at MVMNT BOX. Signs are displayed to make all visitors and members aware of this. There are currently 3 cameras in operation, one monitoring the car park, one monitoring communal areas and there are one monitoring the gym floor.

The Company Secretary has shared this policy with all staff members so everyone is aware our requirements under the Data Protection Act/forthcoming General Data Protection Regulation and other relevant legislation. All staff have been made aware how to handle personal data, in this case, not to share with anyone at any time unless required to by Law, and that it is a criminal offence to do so.

There are various contacts available on MVMNT BOX’s website, any of which can be used as an access point to information and complaints in relation to our CCTV.

We have utilised Appendix 2 from the CCTV Code of Practice (October 2014) to ensure our compliance with CCTV requirements. This can be found at the end of this policy, entitled “CCTV checklist”.

Our business Terms and Conditions are available on request which outlines how we use personal information. This is freely available information so anyone visiting our website can access it.

Any requests for personal information go straight to the Company Secretary for action.

We annually request members update their information. Any old members that have left and there is no chance of them returning are deactivated on the Team Up‘s system. This third party, external system is only accessible by staff using specific details and is not freely available.

CCTV Checklist:

Named individual responsible for the operation of the system: Rebecca Pykett.
The problem we are trying to address has been clearly defined and installing cameras identified as the best solution. This decision is reviewed on a regular basis:

The CCTV is for capturing thefts and any incidents, and to back up staff if needed when working alone with a client. Reviewed annually for effectiveness.

A system has been chosen which produces clear images which law enforcement bodies (i.e.the police) can use to identify crime. These can easily be taken from the system when required.

Cameras have been sighted so that they provide clear images and cover the biggest areas possible. They have been positioned to avoid capturing the images of people not visiting the premises.

As mentioned in the policy text, there are visible signs showing that CCTV is in operation.

Images are securely stored on the CCTV server and only authorised staff have access to them. They will not be shared with any third party with the exception of law enforcement bodies.

The recorded images are wiped monthly. This is automatically actioned by the system. From past events this has shown to just be enough for incidents to come to light (e.g. thefts). Any shorter and these incidents risk being missed.

The potential impact on individuals’ privacy has been identified when taking into account the use of the system. Cameras are sited to film only that which would be in plain sight, and the monitor location has also been chosen bearing this in mind.

MVMNT BOX knows how to respond to individuals making requests for copies of their own images, and to seek advice from the Information Commissioner as soon as such a request is made. Firstly an offer for them to come and view the footage would be made, then a copy supplied if still requested. A third party company (by means of a secrecy contract) would be used to blur our the faces of others if deemed necessary. Staff have been made aware it is a criminal offence to misuse CCTV footage.

Regular checks are carried out to ensure the system is working properly and produces high quality images. Spiderwebs are cleaned off the external camera monthly, or more frequently if required and a signed record of this is kept. Viewing monitor is switched on at the start of each day to ensure the cameras are online and working properly. The date and time stamp is checked at least twice a year (accounting for daylight savings’ time) and the system is reviewed annually for effectiveness.

CLUB DATA PROTECTION OFFICER:

Rebecca Pykett

MVMNT BOX – Member Policies & Code of Conduct

We want to create the best possible experience for our community. These policies help us keep classes safe, fair, and enjoyable for everyone.

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1. Class Reservations & Cancellations
• Please book classes in advance.
• If you can’t attend, cancel your spot at least 4 hours before class.

Late Cancellations
- Cancelling within 4 hours of class = you lose the credit for that session.
- 3 late cancellations within 1 calendar month period will incur a charge of £5 per class to your account.
- Credits cannot be refunded or reinstated.
- You may still unregister to free a spot for someone else.
- You can book another class during this time, but it will use an additional credit.

No Show for classes will be charges at £10 per class.

💡 If you need help or if the late notice is unavoidable, please contact hello@mvmntbox.com or call 07590044449 (during opening hours only).

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2. Nightly Blackout (8:00pm–7:00am)
- The blackout period does not count toward cancellation or waitlist deadlines.
- Example: For a 6am class, you must cancel by 8pm the night before.
- Waitlist spots remain active during blackout hours.

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3. Arriving Late
- We get it — life happens! If you’re late, the coach will decide if you can join safely or should wait for the next class.
- Repeated lateness may result in a temporary reservation penalty.

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4. Waitlist Rules
- 6+ hours before class: First waitlisted member is automatically added.
- Less than 6 hours before class: You’ll receive an email and have 30 minutes to accept before the spot is offered to the next person.
- If you’re already booked in another class, you won’t be auto-moved from the waitlist.

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5. Drop-In Policy
- Drop-ins are for non-members with CrossFit experience only.
- Contact hello@mvmntbox.com before attending.
- Open gym is for members only.

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6. Unacceptable Behaviour

Everyone deserves a safe and welcoming environment. The following are not allowed:
• Abusive, threatening, discriminatory, or intimidating behaviour.
• Damaging property.
• Harassment, bullying, or causing a nuisance.
• Obstructing exits or disrupting classes.
• Entering restricted areas.
• Recording/photographing others without permission.
• Ignoring staff instructions.

❌ Anyone violating these rules may be asked to leave and could have their membership revoked.

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7. Gym Attire
• Wear appropriate workout clothing and footwear.
• Not allowed: denim, bare feet, flip-flops, or boots.
• Staff may refuse participation if attire is unsafe or unsuitable.

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8. Power Failure Policy

If a power outage occurs:
• The manager (or most senior staff) will lead emergency steps.
• If it lasts longer than 15 minutes, equipment will be shut down.
• If it happens in darkness, classes stop immediately and everyone must exit via lit fire exits.
• During daylight, backup equipment and speakers may be used if safe.

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9. Code of Conduct

Our Promise to You:
• A safe, inclusive, and respectful environment.
• Clean, organised, and well-maintained facilities.
• High-quality coaching and ongoing learning.
• A supportive community that encourages everyone.
• Open communication and understanding — we know life happens.

Your Promise to Us:
• Show respect to members and staff (in person and online).
• Wipe down and put away equipment after use.
• Arrive prepared, positive, and ready to learn.
• Support and encourage others in the community.
• Follow booking / cancellation policies.
• Do not leave children or pets unattended.
• Children under 8 must not be left unsupervised.
• No pets or children on the gym floor unless part of an organised activity or under the coaches discretion.

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10. Enforcement
• If members fail to follow these policies, membership may be reviewed or revoked.
• If MVMNT BOX fails to meet its promises, please let us know — we’re always improving