Please complete this form before taking part in any gym use, class, personal training, class sessions, or related physical activity.

Participant Declaration and Assumption of Risk

I confirm that the information provided in this form is true, accurate, and complete to the best of my knowledge.
I understand and acknowledge that participation in physical activity, exercise classes, personal training, class training, open gym sessions, or any other activity and use of gym equipment involves inherent risks. These risks may include, but are not limited to, slips, trips, falls, strains, sprains, aggravation of existing medical conditions, serious injury, illness, or in exceptional circumstances, death.

I confirm that I am responsible for monitoring my own physical condition throughout any activity and for stopping immediately if I feel unwell, experience pain, dizziness, discomfort, or any other concerning symptoms.

I understand that Immerse Gyms, its owners, employees, coaches, contractors, and representatives cannot provide medical advice and that participation is at my own risk, except where liability cannot lawfully be excluded under applicable UK law.

I agree to inform Immerse Gyms immediately if there is any change to my health, medical condition, medication, pregnancy status, or physical capability that may affect my safe participation.

I understand that if I have answered Yes to any of the health screening questions, or if Immerse Gyms reasonably believes medical guidance is required, I may be refused or restricted from participation until appropriate medical advice or clearance is provided.

By signing the terms of this form, I confirm that:

• I have read and understood this PAR-Q, informed consent, and data privacy notice.
• I understand the nature of the activities provided by Immerse Gyms.
• I voluntarily choose to participate in physical activity and use the facilities.
• I understand that this form does not replace advice from a GP, consultant, physiotherapist, or other qualified medical professional.
• I agree to follow all gym rules, staff instructions, safety guidance, and equipment usage directions.
• I agree to keeping the gym tidy and left how I found it.
• I agree to looking after all kit provided and informing Immerse Gyms of any kit broken or damaged.

Immerse Gyms will collect and process the personal data and health information provided in this form for the purposes of:

• assessing readiness for exercise and participation
• supporting health and safety obligations
• contacting you in an emergency
• administering your membership, bookings, coaching, and related services
• maintaining appropriate business and insurance records
Your information will be processed in accordance with applicable UK data protection law, including the UK GDPR and the Data Protection Act 2018.
Health information is treated as special category data and will only be processed where necessary for health and safety, safeguarding, insurance, legal obligations, or with your explicit consent where required.
Your information will only be accessed by authorised personnel and will not be shared with third parties unless necessary for legitimate business, legal, safeguarding, medical, or insurance purposes, or where disclosure is otherwise required by law.
You have rights in relation to your personal data, including the right to request access, correction, restriction, or deletion of your data, subject to legal and operational retention requirements.
If you wish to withdraw consent to optional communications or make a data protection request, please contact Immerse Gyms directly.

This agreement sets out the standards of behaviour expected from all members, guests, and visitors using Immerse Gyms. Our aim is to create a safe, respectful, welcoming, and inclusive environment for everyone.

Our Community Standard
By using Immerse Gyms, you agree to treat the gym, its staff, coaches, members, and visitors with respect at all times. Everyone should feel comfortable, supported, and able to train in a positive environment.

Member Expectations
All members and visitors agree to:
• treat others with courtesy, respect, and consideration
• follow all instructions given by gym staff and coaches
• use equipment safely and for its intended purpose
• return weights, bars, mats, and other equipment after use
• wipe down equipment and training areas after use where required
• wear suitable gym clothing and clean, appropriate footwear
• maintain good personal hygiene
• be mindful of noise levels and avoid disruptive behaviour
• allow others to work in on equipment where appropriate
• respect personal space and boundaries
• report damaged equipment, hazards, or accidents to staff promptly

Unacceptable Behaviour
The following behaviour will not be tolerated:
• abusive, threatening, intimidating, or aggressive language or behaviour
• harassment, discrimination, bullying, or unwanted attention of any kind
• misuse of equipment or reckless behaviour that may cause harm
• dropping or slamming equipment unnecessarily, except where clearly required for safe lifting practice in designated areas
• filming, photographing, or recording others without their knowledge or consent
• attending the gym under the influence of alcohol or non-prescribed drugs
• bringing guests into the gym without permission
• behaviour that puts the safety, comfort, or wellbeing of others at risk

Shared Space and Equipment
To help everyone enjoy the space fairly, you agree to:
• limit time on equipment during busy periods
• keep walkways and training areas clear of bags and personal belongings
• use a towel or clean barrier where appropriate
• put equipment back in its proper place after use
• respect class spaces, coaching areas, and booked sessions

Cleanliness and Safety
Members must help maintain a clean and safe environment by:
• disposing of rubbish properly
• cleaning up after themselves
• reporting spills, breakages, or unsafe conditions
• stopping exercise immediately if they feel unwell or unsafe

Staff Authority
Immerse Gyms staff and coaches have the right to give reasonable instructions relating to safety, conduct, equipment use, and general gym operations. All users of the gym are expected to comply.

Breach of Agreement
Failure to follow this Gym Etiquette Agreement may result in:
1. a verbal reminder or warning
2. temporary suspension of access
3. removal from a class, session, or the gym floor
4. termination of membership in serious or repeated cases

Acknowledgement
By signing, I confirm that I have read and understood the Immerse Gyms Gym Etiquette Agreement and agree to follow these standards while using the gym and its facilities.

Immerse Gyms Membership Terms and Conditions

These Terms and Conditions apply to all members of Immerse Gyms. By joining or using the gym, classes, coaching services, or related facilities, you agree to these terms.

1. Membership
• Membership is personal to you and cannot be transferred to another person.
• You must provide accurate and complete information when joining.
• You are responsible for keeping your contact and health details up to date.
• Some memberships may be subject to a minimum membership term.

2. Membership Types and Payments
• Membership fees are payable in advance and at the rate agreed at the point of joining.
• Memberships renew automatically unless cancelled in line with these terms.
• If your membership includes a minimum term, you remain responsible for payments during that period unless otherwise agreed by Immerse Gyms.
• Failure to make payment on time may result in suspension or cancellation of access.
• Immerse Gyms reserves the right to amend membership prices on reasonable notice with annual price reviews applicable to all members.

3. Access and Use
• Members must use the gym, equipment, and facilities safely and responsibly.
• You must follow all staff instructions, gym rules, signage, and safety guidance.
• Access may be restricted, suspended, or withdrawn if your conduct creates a health and safety risk or breaches these terms.
• Opening hours, class timetables, and available services may change from time to time.
• From 1 April 2026, gym access is 05:00-22:00 every day (including Bank Holidays and weekends).

4. Health and Safety
• You must complete any required health questionnaire, PAR-Q, waiver, or consent form before participating.
• By using the facilities, you confirm that you are physically able to take part or have obtained appropriate medical advice.
• You must stop exercising immediately if you feel unwell, dizzy, faint, or experience pain or discomfort.
• You must inform Immerse Gyms of any change to your health or medical condition that may affect safe participation.
• Immerse Gyms may refuse or limit participation where there are reasonable health and safety concerns.

5. Classes, Coaching and Bookings
• Classes, PT sessions, small group sessions, and specialist coaching may require advance booking.
• Booked sessions may be subject to separate cancellation or no-show rules.
• Immerse Gyms reserves the right to change instructors, class formats, session times, or programme content where reasonably necessary.

6. Member Conduct
Members must:
• treat staff, coaches, and other members with respect
• use equipment properly and return it after use
• wear suitable clothing and footwear
• maintain good hygiene and wipe down equipment where requested
• not behave in a threatening, abusive, reckless, or inappropriate manner
• not use the gym while under the influence of alcohol or non-prescribed drugs
Any serious or repeated breach may result in suspension or termination of membership.

7. Personal Belongings
• Personal belongings are brought onto the premises at your own risk.
• Immerse Gyms accepts no responsibility for loss, theft, or damage to personal property unless caused by negligence that cannot lawfully be excluded.

8. Liability
• Exercise and physical activity involve inherent risks.
• Nothing in these terms excludes or limits liability for death or personal injury caused by negligence, fraud, or any other liability that cannot legally be excluded under UK law.
• Subject to the above, Immerse Gyms shall not be liable for any indirect or consequential loss arising from use of the facilities or services.

9. Freezes, Cancellations and Termination
• Any request to freeze or cancel membership must be made in accordance with the membership agreement or as otherwise confirmed by Immerse Gyms.
• Minimum term memberships cannot be cancelled early unless required by law.
• Immerse Gyms may cancel or suspend membership where fees remain unpaid or where these terms are breached.
• All Terminations are required in writing with one months notice period after minimum membership term has been completed.

10. Data Protection
• Immerse Gyms will process your personal data in accordance with UK GDPR and the Data Protection Act 2018.
• Personal and health information may be used for membership administration, bookings, health and safety, emergency contact, insurance, safeguarding, and legal compliance.
• Further details about how your data is used should be set out in your privacy notice or sign-up documentation.

11. Changes to Services or Terms
• Immerse Gyms may make reasonable changes to facilities, services, class schedules, coaches, opening hours, and these terms where necessary for business, operational, legal, or safety reasons.
• The latest version of these terms will apply once communicated to members.

12. General
• If any part of these terms is found to be invalid or unenforceable, the remaining provisions will continue to apply.
• These terms are governed by the laws of England and Wales.